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Privacy Policy

Effective Date: May 20, 2025

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At City Infants' and Primary School, we are committed to protecting the privacy and personal information of our students, parents, staff, and visitors to our website. This Privacy Policy explains how we collect, use, store, and protect your personal data in compliance with the laws of Rwanda, particularly the Law on the Protection of Personal Data and Privacy.

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1. Information We Collect

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We may collect the following types of information:

  • Personal Identification Information: Names, dates of birth, ID/passport numbers, and contact details (phone number, email address, physical address).

  • Student Information: Academic records, medical details, emergency contacts, and guardian details.

  • Website Usage Data: IP addresses, browser type, pages visited, and interaction data.

  • Communication Data: Information shared via email, contact forms, or phone calls.

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2. How We Collect Information

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Information may be collected through:

  • Admission and registration forms (online and physical).

  • Communications via our website, phone, or email.

  • Website cookies and analytics tools.

  • Event or school activity registrations.

3. Use of Personal Data

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We use your data to:

  • Process student admissions and maintain academic records.

  • Communicate important information to parents/guardians.

  • Improve our website and user experience.

  • Ensure student safety and respond to emergencies.

  • Comply with legal or regulatory requirements.

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4. Legal Basis for Processing

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We process personal data based on one or more of the following:

  • Your consent.

  • Contractual obligations, such as school enrollment.

  • Legal obligations under Rwandan education and child protection laws.

  • Legitimate interests of the school to operate efficiently and safely.

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5. Data Sharing and Disclosure

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We do not sell or rent your personal data. We may share information with:

  • Educational or government authorities when legally required.

  • Third-party service providers (e.g., IT or payment platforms) under strict confidentiality.

  • Medical or emergency services in urgent situations.

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6. Data Security

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We implement appropriate technical and organizational measures to protect your data against unauthorized access, loss, or misuse. This includes secure servers, limited access controls, and staff training.

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7. Data Retention

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We retain personal data only as long as necessary for the purposes stated in this policy or to meet legal and regulatory obligations. When data is no longer needed, it is securely deleted or anonymized.

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8. Your Rights

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In accordance with Rwandan data protection laws, you have the right to:

  • Access the personal data we hold about you.

  • Request correction or deletion of inaccurate or unnecessary data.

  • Withdraw consent (where applicable).

  • Object to processing based on legitimate interest.

  • File a complaint with the Data Protection Authority of Rwanda.

To exercise your rights, please contact us using the details below.

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9. Cookies and Tracking Technologies

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Our website may use cookies and similar tools to enhance user experience and collect usage statistics. You can manage or disable cookies in your browser settings.

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10. Third-Party Links

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Our website may include links to third-party sites. We are not responsible for their privacy practices. We encourage you to read their privacy policies before sharing any data.

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11. Updates to This Policy

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We may update this Privacy Policy from time to time to reflect changes in law or our practices. The updated policy will be posted on this page with the revised effective date.

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12. Contact Us

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If you have questions or requests regarding this Privacy Policy, please contact us at:

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